1c 8.3 trade management tutorial for beginners. A new option for registering the receipt of goods at the warehouse

A lot has been written and told about what 1C software is. I myself have already written about this software product, for example, in the article “What is 1C”. Still, there are many questions about this program and its configurations. I often have to explain to managers, employees and developers what "1C Trade Management Edition 11" or "1C Enterprise" is, how one configuration differs from another and how to choose them correctly. That is why I decided to devote a series of articles to the features of typical configurations. And for starters, let's talk about the configuration of "1C Trade Management".

What is a typical configuration

Typical 1C configurations are ready-made software solutions created by 1C developers for certain industries and activities. In total, there are about 20 typical solutions, but the main ones are only 5:

1. 1C. Manufacturing enterprise management 1.3
2. 1С.ERP
3. 1C. Trade management edition 11
4. 1C. Retail 2
5. 1C.Accounting 3
6. 1C. Salary and Personnel Management.

The remaining standard solutions are not so common, they are mainly municipal or budgetary (state) solutions. Their implementation rarely raises questions.

All kinds of industry and specialized solutions that are not presented in the list of typical 1C configurations are products completely developed by partner companies based on 1C or some modifications of standard solutions for the needs of a particular industry.

Where is 1C applied. Trade management

1C. Trade Management is a modern product designed to improve the efficiency of the business of a trading enterprise.

I consider it uninformative. It does not allow you to understand how efficiency is increased, what kind of efficiency is involved, and what is the benefit of implementing this software product and what types of trade are involved.

I propose this definition:

1C. Trade Management is an accounting automation program for distribution and wholesale trading companies.

At the same time, it is important to understand that wholesale trade does not necessarily mean the sale of large consignments of goods. The main difference between wholesale and retail is that wholesale companies do not sell to the final consumer, but for subsequent resale.
For example, if a person buys shoes in a store or warehouse in order to wear them, this is retail. And if the purchase is made for further resale, then even when buying one or two pairs, it is more correct to attribute it to wholesale.

It is important to understand that here I am not talking about sales volumes, but about the principles and features of accounting and working with customers. For sales to end consumers, 1C has created a separate configuration - 1C. Retail. That is why it is not necessary to use 1C to work with end customers. Trade management and vice versa.

Each of the 1C configurations consists of the following main elements - these are directories, magazines, documents, reports. Here I will talk about what the user of the software product sees, as well as what features differ in the main elements in 1C. Trade Management.

Reference books

The basic information necessary for work, including data on goods and customers, is stored in Directories.

In the 1C configuration. Trade management, the main reference books are:

• Partners
• Organizations
• Nomenclature.

The remaining directories are either subordinate to these directories or are not so significant.

Partners

Partners are divided into the following categories: customers, contractors and suppliers. And this is where confusion often begins. Let's see what each of the terms in 1C means.

Clients - this is a general guide for all buyers, regardless of their status (legal or natural person). Technically, this is the same directory Partners, but with the attribute Client.
Suppliers - this is a general directory of all suppliers, regardless of their status (legal or natural person). Technically, this is the same Partners directory, but with the Supplier attribute.
Counterparties - organization or individual with whom the contract is concluded and accounting documents are issued.
Contacts - representatives of clients (partners), a separate directory with full name, position and phone numbers.

For example, if the buyer worked as a legal entity, and then changed the status to an individual entrepreneur (individual), then in 1C, despite these changes, there will be one client and partner, and there will be two counterparties related to this client. And if one legal entity has several separate stores, then it can be vice versa, one counterparty and several customers.

A not very convenient restriction concerns the Contacts directory: it is impossible for several clients (partners) to assign the same contact person. This restriction rarely interferes, but it happens.

In principle, work with partners is configured quite flexibly. You can correctly and conveniently display work with store chains that belong to the same legal entity or to different ones, but which are a common network with common mutual settlements. In the reference card "Partners" you can specify the category - the buyer (client), partner (supplier), competitor or "other" (charity, financial assistance and other types of non-commercial shipments). If desired, the “end consumer” client is also configured, which may include various counterparties.

Organizations

Directory "Organizations" is designed to store information about the organizational structure of the company. Cash desks, bank accounts, divisions and everything related to regulated accounting are somehow connected with this directory. As an organization, you can specify both a legal entity (LLC, CJSC, etc.) and an individual entrepreneur.

Nomenclature

Next, it is worth considering the second category of directories - Nomenclature. This includes all types of goods and services that the company offers, as well as their main qualities.

The nomenclature is divided into the following parts:

• Product or service card. They are stored in the catalog, sorted into folders corresponding to the group of goods and services.
• Product parameters: reference books of weight, quantity (pieces, thousands of pieces, etc.), characteristics.
• Prices and price categories;
• Additional properties.

Important: in the nomenclature 1C. Trade management, it is impossible to store components from which the finished product is assembled in production. This configuration is not intended for such functions. In the Nomenclature reference book, it is possible to create a “Set”, but this is a complete set of finished goods. For example, creating a gift set of shampoo and gel for subsequent sale for the holiday. This configuration is not suitable for production accounting!

Documentation

All accounting transactions in 1C are made in the form of documents. In each of the configurations, there are many different types of documents, including those in 1C. Trade Management. Here and write-offs or transfers, and inventory documents, and sorting, and payment to the supplier or write-off of funds “under the report”, and much more. Any movement of commodity and cash, as well as the needs of customers or orders to suppliers are displayed using one or another document.

But most often in 1C. Trade management, several documents are used:

• Customer order;
• Invoice;
• Sale of goods and services (consignment note);
• Financial documents (check and non-cash payment).

In most cases, interaction with the client occurs on the basis of the Order. The configuration is designed to account for sales, and here the first thing that is taken into account is the need or request of the client, which is drawn up in the form of an Order.

There are exceptions when an invoice is issued immediately and a shipment is made, but this most often occurs when trying to use the Retail Management configuration for retail.

In most cases, the structure looks like this:

1. Customer order
2. Sale of goods and services for a certain amount;
3. Invoice (if necessary);
4. Financial transaction (if necessary, there may be several pieces);
5. Expenditure order for goods;
6. Selection (shipment, placement) of goods.

The subordination structure of documents also clearly shows that 1C. Trade Management allows you to separate the write-off of goods from the warehouse (outgoing order) and the sale of goods for a certain amount. Those. separation of the financial part (payment for goods) and the shipment (write-off) of a certain amount from the balance of goods.

If necessary, you can also work with retail, in the 1C configuration. There is a section “Cashier's Workplace” for this. Here, the consumption of goods and payment are implemented by a common document, including using a cash register.

It is important to understand that there is its own configuration for working with retail, where the cashier's workplace is fully implemented. There are only a few documents in the Retail Management configuration. Of course, in a small store, this component can also be used. But still there is no point in this, it is easier and more logical to buy a more suitable configuration.

Retail in "Trade Management" is required for single shipments in a company focused primarily on working with wholesale buyers.

Among the configuration documents, it is also worth highlighting a convenient list of financial documents. Here, the receipts and expenditures of funds are configured both through the cash desk and in a non-cash way, including bank statements displayed in mutual settlements. There is a convenient payment calendar for working with suppliers, on the basis of which payment documents and payment reminders are generated, etc.

Integration with the site and other configurations

In 1C. Trade Management, a full-fledged data exchange with the website of the online store is implemented. To set up the exchange of current prices and receive orders from the online store, you will need a minimum of time and effort. But there is one important limitation here - data exchange is fully configured only for sites on the Bitrix CMS, and the site exchange module must be downloaded from the official site. I already wrote about this in my previous articles on Bitrix and 1C.

How it works:

• All product data, including photos and descriptions, are uploaded to the 1C stock list directory, and then copied to the site. In the event of a revaluation or change in inventory balances, the information on the site is updated automatically.
• Data on the order placed by the buyer on the site is also automatically transferred to 1C, where the “Order” document is created indicating the client. If necessary, a client card is also created automatically based on data from the site.

Almost everything that is needed to carry out such an exchange is already available in the boxed solution, if a typical configuration is used without modifications and the official version of Bitrix does not require modifications from the programmer, you will need to set the "Synchronization" flag and specify passwords to access the site and databases .

Also, data exchange with the 1C.Accounting configuration and other 1C configurations used in the enterprise is automatically configured. The restriction is similar to the site - all configurations must be typical, without modifications from third-party developers and up-to-date (with all updates). Otherwise, serious work of the programmer will be required.

Access rights and user roles

Setting access rights for different users is one of the weakest points of all typical 1C configurations. If you go into the access rights settings, then pay attention to yourself that there are a lot of customizable rights (I specifically marked the position of the slider in the picture).

For each type of user, a so-called role is created. It can be an accountant, operator, consultant, sales manager, etc.

For each role, you need to set up rights - reading, editing, creating, deleting various types of documents, directories, reports. Moreover, each action (permission or prohibition) is written in a separate line in the list of rights. The setup is long and complicated. Often, some important action ends up being “banned”, which is found out already in the process of work, which leads to additional confusion and delays in work.

It simplifies the situation a bit by the fact that several main roles have already been created by the system developers. In addition, they can be copied and edited in case of separation of rights, for example, to "manager" and "senior manager".

Connecting commercial equipment

In 1C. Trade Management 11, the functions of interaction with trading equipment are written very conveniently. All of them are collected in the section of the same name, working with the settings is relatively simple, and setting up new equipment does not require the participation of a programmer.

It is important to understand that the connected equipment is only called trading. In fact, both devices intended directly for trade and external devices related to warehouse accounting are collected here. The list includes: barcode scanners, trade scales, label printers, magnetic tape readers, data collection terminals (for warehouse inventory), etc.

I will not describe in detail the work with warehouse and retail equipment here, I wrote about this in the article BPMN Warehouse Automation. And all the equipment described in the article can be connected to the 1C accounting system. Trade management.

Of course, the 1C.UT 11 configuration is not a WMS system, i.e. it will not be convenient to keep a full warehouse accounting in it. But for a small warehouse, for example, at a store, the configuration options are more than enough.

Delivery set and installation configuration

1C. Trade management, like all standard configurations, can be used through a browser or RDP protocol (real-time data exchange between applications). You can evaluate the convenience of the browser version on the 1C website, for which on page 1C. Trade Management 11 you need to select "online demonstration".

1c. Trade management is supplied in two versions - client-server configuration and file (for installation on a local computer). But if you plan to access 1C from more than one or two computers and are going to store significant amounts of information, it is better to immediately choose the server option, since the file version will not be able to correctly cope with such loads.

If you plan to work together with a large number of users, then it is best to focus on purchasing a server solution designed to be installed on a 64-bit operating system. There is a 32-bit server configuration option, but it has limitations in operation. That's why I personally don't recommend it. You can use Postgres or MSSQL as the database for the server.

When choosing user access keys (purchasing licenses for working with 1C), you can buy an electronic or USB key. I recommend buying an electronic version of the key, because if you reinstall the system, you will have to bring the USB key to the place, while you will receive the updated electronic key and can activate it instantly.

By the way, about licenses. It is worth knowing that all user licenses are universal. Those. if you bought a license to use 1C. Accounting, it is perfect for working with 1C. Trade management. And vice versa.

In addition to the licenses, you will also need an ITS subscription, which is also subject to a fee. This subscription gives you access to system maintenance and updates.

Useful Features

Configuration 1C. Trade management changes from version to version, and here I want to highlight the features that I especially liked in version 11.

Email

The ability to work with e-mail from the 1C.UT 11 configuration is very conveniently implemented. The user can proceed from any printed form of the document to creating and sending a letter. The address field will already contain the email of the client for whom the document was created, the printed form of the document will already be attached to the letter.

The letter itself can be formed on the basis of a template configured by the user in advance, it can be written from scratch. A combined option is also possible - a template is used, while the user can manually change some of the information or supplement it. Similarly, you can receive mail from clients in 1C. Trade Management.

Tasks

In order not to forget to do important work yourself or set a task for one of the employees, you can set the task directly in 1C, indicate the date and time of implementation, describe the details in a free form, attach the necessary documents to the task.

I would like to note that there is a very convenient option in the tasks - an indication of the context (or, in the language of 1c “base”), according to which you can immediately understand what this or that task relates to. For example, if you have created the “Specify delivery address for an order” task, you don’t have to, it’s enough to create this task from a customer’s order and the link will be filled in the task description itself.

Document Order

The Customer Order document is conveniently and most importantly informative. Everything you might need is here:

• Reservation of balances in the warehouse under the Order of the client;
• Order option without reservation;
• Carrying out the Order with the simultaneous creation of an order to the supplier for the necessary commodity items.

In addition, reporting buttons are attached to the Order. The manager in the process of communicating with the client can see mutual settlements, past orders, discuss possible debts or remind about positions that the buyer may have forgotten to mention, and much more.

In the posted Order, you can view related documents and determine at what stage the work on this order is.

Pricing

It is also very convenient to implement a price guide, which is also used in the order. You can store and apply an almost unlimited number of price categories, moreover, prices in them can be either fixed or calculated using a user-defined algorithm based on some basic one.

Prices can be stored in the context of:

• competitors;
• suppliers;
• goods;
• characteristics;
• price groups.

A very convenient mechanism is also implemented to control the work of users. If the manager arbitrarily changes the price of the goods in the order (manual price entry), then the price type in the order automatically changes to the “Custom price” category. All documents with changed prices can be quickly seen in the report or in the journal when using the filter by price type. This allows you to combine the ability to manually adjust the price by the sales manager, if necessary, with the ability to control the work of employees.

Another interesting feature in 1C UP 11 is working with prices both in terms of shipment volumes or customer categories, and in terms of the characteristics of the product itself. For example, if you sell clothes in different sizes, you can create one product card for all sizes. And for sale, for example, form one price for sizes up to 42 inclusive, and another price for sizes above 42.

It is also convenient to work with discounts, which can be calculated for the document as a whole, for example, when ordering a certain amount or more, or can be formed for individual items directly in the order lines.

Document and Report Settings

Another plus is the flexible configuration of the document form without the participation of a programmer. The user himself can customize the color scheme (including highlighting individual elements), the list of displayed fields both in the table (list of goods and services) and in the “header” of the document, where they indicate the client, counterparty, discounts, terms of shipment and payment, and so on. Further.

Similarly, an experienced user, without the help of a programmer, using only the capabilities of the 1C user interface, can customize reporting, including creating new reports or correcting options for generating existing ones. All generated report forms can also be sent via email.

System Disadvantages

As they say, disadvantages often turn out to be a continuation of advantages. And 1C. Trade management in this matter is no exception.

System complexity

The main disadvantage of 1C becomes a clear consequence of the advantages and it is called - an excess of opportunities. As a result, the user gets too much and gets confused in the possibilities, documents and reports.

The system has a very large number of various settings, which confuses and greatly complicates the user's work. So, for one of my clients, at his request, I personally wrote a quick guide to configuration settings. In theory, it was supposed to be a small “cheat sheet” so as not to turn to specialists every time. As a result, with all my efforts to write briefly and clearly, I got a whole brochure of about 20 pages.

Also in the Trade Management configuration there are a huge number of ready-made reports. Moreover, these reports largely intersect with each other and are partially duplicated. And this list can be very difficult to sort out. Moreover, trading companies simply do not need most of the reports, but they are displayed in the list of reports and cause confusion.

Similarly with forms, documents, access rights. For an unprepared user, there are too many of them in the basic interface, which makes it difficult for the user to get acquainted and subsequently work with the configuration.

But the most inconvenient thing is the constant changes from the developers that appear when updating the configuration. At any given time, the location of certain settings, reports, or documents may change. A month ago, before receiving updates, the necessary feature was in one section, after the updates it may turn out to be completely different.

You have to spend time and re-learn every time. what and where the developers decided to move. However, some features may be disabled altogether, others enabled or even more detailed. All this greatly complicates the work with the configuration.

Lack of strict rules

Another disadvantage is the lack of clearly defined business processes. With all the richness of possibilities and ease of use of the same Order, the lack of a specific sequence of actions leads to an excessive number of options and possible overlays in work. For example, you can simply print an order, you can create an invoice document based on it, or you can simply print an invoice. And the fact that the number of options for action is large complicates the work and increases the likelihood of human errors.

Absence of reversal and retroactive posting

And the biggest disadvantage is the lack of work with Storno. In 1C, there is no way to undo the entire sequence of related operations. At the same time, it is possible to cancel the posting of a certain document retroactively, which is a huge minus. Moreover, this drawback of the system has existed almost from the first versions and, unfortunately, it has not been corrected so far.

Therefore, in 1C it is quite possible to make changes or even cancel the receipt document, on the basis of which sales and shipments have already been made, to correct the expense document that is already in work, on the basis of which the invoice and warehouse invoice were issued. At the same time, related documents will not be automatically canceled or corrected. And this is a huge problem, which you have to defend yourself, in fact, on your own.

Of course, you can always restrict user access rights, so that ordinary employees will not be able to cancel the execution of certain documents. Similarly, problems associated with other shortcomings are solved. Employees will not see unnecessary reports, documents and other features, which will simplify and speed up the work with the system. But for all this, you will need to spend a lot of time and effort on a well-thought-out system of user roles with customized capabilities for them.

Interface congestion

The disadvantages of many users include the web interface. It's overloaded with features, and as a result, the abundance of menu items and opening windows is confusing, which, combined with colors and fonts that do not enhance perception, also causes some negative.

Conclusion

This system is the optimal solution for wholesale and distribution trade. It conveniently implements trade, warehouse, financial accounting, work with clients. The system is fully integrated with accounting, data exchange with the site is conveniently implemented, has flexible settings and is suitable for almost any trading company. But to properly configure the system, it is important to carefully study the configuration options. as well as a deep understanding of the subject area, i.e. features of a particular company.

You can learn more about the 1C configuration. Trade management in the demo version at the link above. And the user manual will help to explore the full range of possibilities. I tried to briefly give information about the features of working with 1C. Trade Management, which will be useful to employees and business leaders when choosing an accounting system.

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Planning

Tools that simplify the formation of plans

A number of features have been implemented to simplify the planning procedure:

• setting up plan types by corresponding hyperlinks within the planning scenario;
• generation of plans based on other plans with the status specified in the planning scenario;
• formation of plans based on planning sources, data on which are selected according to the corresponding statuses of previously created planning documents;
• new formulas for quantity calculation in planning documents;
• setting the number of periods in the plan view within which planning is performed. By default, the plan will be created for the specified number of periods.

New way of planning "Sliding" planning

"Rolling" planning ensures the replacement of intersecting plans in one period. With rolling scheduling, you can edit the values ​​of previous plans and keep these plans up to date for certain periods of time. In this case, previous plans become irrelevant.

User roles for plan alignment

New roles have been added to coordinate plans. Depending on their role, users can approve the relevant planning documents.

Simplifying the achievement of the goal of forming orders to suppliers according to the plan

When placing orders to suppliers according to plans, new opportunities appear:

• supplier selection at registered prices. Allows you to choose a supplier at the most optimal delivery prices;
• analysis of supply statistics by suppliers;
• automatic setting and transfer of receipt dates for a large number of stock items;
• planning receipt schedules from the supplier and allocating the volume of deliveries to the corresponding periods of receipt within each planning period.

When planning receipt schedules as part of the formation of orders to suppliers according to procurement plans, the following is supported:

• splitting long delivery schedules into smaller schedules (for example, deliveries with a frequency of "Month" can be distributed over four weeks);
• splitting / distributing a large volume of deliveries into a smaller volume of deliveries for the corresponding periods of receipt. This feature allows you to create plans for long-term periods of receipt, which at the time of formation of orders can be distributed to short-term periods of receipt.

Sales

Specifying the cost price when returning goods from a customer

When reflecting the operation of returning goods from a customer, you can specify the cost price of the returned goods. You can set the cost in one of the following ways:

• Equal to the value in the given line. The cost price will be considered equal to the cost of the returned goods.
• Determined from the sales document. The cost value will be set equal to the value that was recorded when the goods were sold.
• Specified manually. You can enter an arbitrary value or fill in the cost value in accordance with the specified price type.
• Entered in the currency of management accounting; conversion to the currency of regulated accounting is performed manually.

Exchange with the State Information System for Labeling Goods (GISM)

As part of the exchange with the State Information System for Labeling Goods, various possibilities are provided based on the requirements of legislative acts:

• ordering and accounting of control (identification) signs;
• marking of fur products with control (identification) marks;
• use of commercial equipment;
• re-labeling of goods;
• receipt of labeled products;
• shipment of marked products to wholesale buyers;
• sale of labeled products to end customers;
• return of labeled products by the client;
• return of labeled products to the supplier;
• write-off of damaged labeled products.

Warehouse and delivery

A new option for registering the receipt of goods at the warehouse

It is supported to use an invoice as an order to receive goods in a warrant warehouse. Forming the receipt in the context of the invoice simplifies the work of the storekeeper at the warehouse for receiving goods, when the batches of goods ordered do not match the batches of goods delivered. This acceptance option is convenient when the delivery of goods is carried out in several batches within one order, or the delivery of goods is made according to several orders.

Which document can give an order for the acceptance of goods (order or invoice) is determined in the NSI and administration field - Setting up the NSI and sections - Warehouse and delivery - Warehouse - Issuing a receipt order is available. The established variant of the receipt order is used if agreements are not maintained in the infobase or the document (order/invoice) is executed without specifying the agreement.

Workplace for the preparation of invoices for internal goods movement

A specialized workplace is provided for issuing invoices for internal goods movement operations Invoices for clearance, using which you can reflect various business transactions of internal goods movement (internal transfer of goods, movement of goods, write-offs, etc.).

Improvement of the register of documents of internal goods movement

Optimized workplace for complex work with internal documents Internal documents (all). The use of this workplace provides extended opportunities, since it allows you to create documents both by business transactions and by types of documents. This workplace provides:

• transition to the workplace for the preparation of invoices for internal goods circulation;
• control and analysis of unregistered shortages and surpluses that arose as part of the inventory;
• transition to the assistant for registration of warehouse acts, in case of unregistered shortages, surpluses. Using the assistant, you can reflect the operations of writing off shortages of goods, posting surplus goods, damage to goods and re-sorting of goods.

Adaptation of warehouse interfaces and the workplace "Delivery" under the "Taxi" mode

A large number of changes have been made that relate to individual elements of the form and the appearance of the form as a whole. Distinctive features of the interface Taxi is a large font and workspace optimization.

Procurement

Register of procurement documents

Added a general register of documents that combines all procurement documents Purchasing documents (all). Separately, lists of instructions for issuing invoices are highlighted:

• Invoices for registration;
• GTD for registration;
• Import applications for clearance.

Refinement of the mechanism for issuing an incoming order under the agreement on the terms of purchases

When registering an acceptance for orders or invoices, the acceptance of goods can be detailed according to specific documents or executed within the framework of an agreement. If the enterprise uses agreements, then the order of acceptance of goods is determined directly in the agreement ( Purchase terms agreement). When using agreements, you can specify for each supplier the used variant of putting goods into the warehouse.

As part of the mechanism for issuing a receipt order, various tools are offered, the use of which allows you to perform a number of specific tasks:

• control the process of receiving goods to the warehouse;
• reissue invoices in accordance with actually received goods;
• draw up an act of divergence.

Treasury Department

Completion of advance reports

It is possible to print a single advance report as part of the reflection of the following operations:

• payment to suppliers and expenses;
• receipts of goods and services attributable to expenses through an accountable person;

The formation of an advance report on payments to suppliers and expenses in the context of several currencies has been implemented. This possibility is provided by the mode Multicurrency set in the expense report document.

Expanding the list of documents with the "Department" analytics

The list of cash flow documents, which are processed using the Division analytics, has been expanded.

Separation of VAT in payment documents

It is possible to indicate in payment documents the debit and receipt of the VAT rate and the amount of VAT. Due to this possibility, the formation of advance invoices, including VAT, allocated in payment documents is provided.

Indication of the rate of mutual settlements in documents

In order to calculate the amount of the document and the amount of mutual settlements in the document, you can specify an arbitrary rate of mutual settlements. You can change the course manually or select the desired course from the list. Courses for the previous five days are available in the list. It is also possible to select the exchange rate for any arbitrary date. When offsetting payment under a document, you can change the amount in the settlement currency. That is, you can specify that the specified amount in the payment currency repays a certain amount in the settlement currency. By changing the amount of mutual settlements, we thereby change the rate at which the amount of debt is repaid in an advance payment.

Changing the exchange rate when offsetting payment in documents

When registering a payment offset in a document, you can change the amount (for example, specify a partial amount of the payment offset for a specific payment document). When offsetting payment under a document, you can also change the amount in the settlement currency. A change in the amount of mutual settlements is accompanied by a change in the rate at which the amount of debt is repaid in an advance payment.

Indication of payment procedure in documents

When conducting mutual settlements in rubles, it is possible to pay in rubles. In documents, the currency of mutual settlements of which is set to rubles, and the currency of the document is different from the ruble, a choice of payment option is provided. You can choose one of two options: payment in rubles or payment in foreign currency.

Financial result and controlling

New opportunities for the formation of management balance

For the management balance, three options for the formation are provided in various modes:

• by areas of activity;
• organizations;
• time periods.

New version of batch accounting "Version 2.2"

A new version of batch accounting is presented, based on a modified data structure and providing support for the new production scheme. Installation of a new version can be carried out from a certain date (date of the beginning of the month). The new version supports:

• automatic transition from the cost valuation methods At average cost or FIFO (weighted valuation) to FIFO (rolling valuation) and vice versa;
• the use of various methods of estimating the cost of goods for all organizations included in the Intercampani system.

Mutual settlements on "Intercampani" in the context of contracts

It is possible to issue intracompany sales and make settlements between organizations within the framework of contracts.

If settlements between organizations are carried out directly, then agreements between organizations can be used as the object of settlements in cash flow documents.

When conducting settlements through an intermediary, in intracompany sales documents, it is possible to indicate contracts with an intermediary ( Supplier/performer, with the buyer/customer, With a commission agent/committent).

Expansion of payment offset methods when registering intercompany sales

When registering intercompany sales, you can set off payment in the following ways:

• On the side of the sender/consignor;
• On the side of the recipient/commission agent.

Based on the result of the offset of payment by one of the methods (for example, On the side of the consignor), the system automatically offers the offset of similar payments in the second way (On the side of the commission agent), notifying the user about this in the form of a corresponding message.

Completing VAT registers for exporters

Automatic completion of Appendix No. 5 of VAT registers is supported. Filling is carried out within a specialized workplace VAT Accounting Assistant on the basis of customs declarations for export.

Support for correspondence with asset/liability items

The list of documents supporting correspondence with asset/liability items has been expanded.

And in this article I will consider the changes in the Financial result and controlling section:
1. Changes in the report Management balance
2. Versions of batch accounting
3. Mutual settlements on Intercompany in the context of contracts
4. Expansion of payment offset methods when registering intercompany sales
5. Completing VAT registers for exporters
6. Entering balances of settlements between organizations in the context of contracts

Number of impressions: 16034

10 January 2017

New in UT 11.3 Treasury

In this article I will talk about the changes in the subsystem Treasury UT 11.3:
1. Batch formation of documents for writing off non-cash DS
2. Various improvements on advance reports
3. Expanding the list of documents with the analytics "Unit"
4. Separation of VAT in payment documents
5. Interface changes for the Debt Settlement Assistant
6. Indication of the rate of mutual settlements in documents
7. Indication of the payment procedure in documents

Number of impressions: 9257
Created by (name): (admin) Administrator

31 October 2016

New in UT 11.3 Purchasing

In this article, we will consider quite significant changes in the Procurement subsystem. Which include the following:
1. Register of procurement documents.
2. Options for issuing a receipt order within the framework of an agreement on the terms of purchases.
3. Workplace of the purchasing manager.
4. Reissuance of invoices.
5. Changes in the Supplier Order document.

Number of impressions: 12801
Created by (name): (admin) Administrator

20 October 2016

New in UT 11.3 Indication of the cost of goods when returning goods from a customer

In the new version, in the document "Return of goods from the client" there is an opportunity to specify the cost of returned goods in three ways. Which I will talk about in this article.

Number of impressions: 7703
Created by (name): (admin) Administrator

17 October 2016

New in UT 11.3 Workplace "Internal Merchandising"

In this article, I will talk about the Workplace for issuing invoices for internal goods movement and the journal Internal Documents (issued invoices.

Number of impressions: 4535
Created by (name): (admin) Administrator

13 October 2016

New in UT 11.3 Reflection of the goods acceptance operation (acceptance at the warehouse according to invoices)

In this article I will talk about a new design option for warehouse receipt orders, which appeared in 1C UT 11.3.
Now there are two options for issuing receipt orders for goods:
1. After placing an order
2. After issuing the invoice

Number of impressions: 11965
Created by (name): (admin) Administrator

Version 1C Trade Management 11.3 has a number of useful features that distinguish it from the previous edition 10.3. In this article, we will consider the main additions, discuss their pros and cons, and also recall the basic key features and functions that make up the core of this information system.

Key features of 1C Trade Management 11

1 C Trade Management 11 is a complex system that allows you to automate the accounting of business transactions, carry out activity planning and analyze the effectiveness of the business processes of a trading company. This edition is a development of the previous edition 10.3 and supports all previously implemented functions, namely:

• Automation of accounting for sales and purchases;
• Management of the pricing system;
• Automation of accounting for warehouse operations and balances;
• CRM support;
• Automation of cash flow accounting (including planned ones) and costs;
• Implementation of performance analysis with the help of a reporting system;
• Planning sales and purchases;
• Setting up an individual interface, integration with other 1C systems, etc.

More details about the standard functionality of 1C: Trade Management 11, which was inherited from the previous edition, can be found in the article "1C Trade Management 10.3 Overview, description, features".

Features 1C Trade Management. Difference between editions

As can be seen from a brief overview of the main functions and capabilities of 1C UT 11.3, which was given above, this edition retains all the standard functionality that allows you to automate the accounting for the operations of an enterprise conducting commercial activities. However, compared to the previous edition, the latest version has undergone a number of improvements. The most significant of them include the following features:

For the first time in 1C Trade Management 11, the user interface has been radically revised. The product began to look more modern, but this is not the main difference. If earlier the functionality in the user interface was distributed by types of operations (Directories, Documents, Reports, etc.), then in this version the grouping is done by types of business processes (Sales, Purchasing, CRM and Marketing, etc.). On the one hand, the formation of an interface according to the content of business processes seems more logical. On the other hand, users are so accustomed to the old way of working with the program, which was preserved from edition to edition, that such significant changes can cause difficulties in operation, which calls into question the feasibility of updating the software.

Development of the financial block

The capabilities of 1C Trade Management 11 allow you to automate even more financial transactions, for example, automatically calculate debt or deferred payment, group data by dates of overdue or planned payments. Additionally, the functionality of internal mutual settlements between firms of the same enterprise (“intercompany”) has been implemented.

The Payment calendar has been significantly improved: if in the previous version 10.3 it was more of a regular report, now it is a truly full-fledged workplace with additional parameters and several modes of operation: it is possible to display requests for spending money and the payment calendar itself in various combinations at the user's choice .

In addition, the methods for calculating the actual cost have been improved: instead of the calculations for the moving average and batch accounting used in edition 10.3, now more accurate approaches are considered in accordance with Russian standards - monthly average, FIFO (weighted average), FIFO (rolling estimate). In addition, it became possible to calculate the preliminary cost using the weighted average method. In addition, a tool for distributing the cost price in various areas of the company's activities has appeared, which allows you to separately analyze the effectiveness of each area.

Separately, we note the presence of an automated cash book: an accountant needs to enter the data of primary documents into 1C, as a result of which the cash book for the day will be automatically generated in the form of a report. The default period for generating a cash book is a day.

It should be noted that in 1C Trade Management 11 all reports are written in ACS, so the process of setting them up is somewhat different from previous releases, but has more advantages.

For example, for each report, you can save the most convenient and frequently used settings as a report variant. In addition, the developers offer several of the most typical options for each report, which can be used as a finished product.

The report settings editing interface provides more options for selecting, sorting and grouping the result. In the "Simple" mode, all settings are divided into three groups:

• Selections;
• Fields and sorting;
• Structure.

Filters display only those parameters whose values ​​can act as conditions for preparing a report, which significantly saves the user's time, since he does not need to scroll through a long list of all possible options, as in the previous version 10.3.

In addition, the ability to arrange data according to a certain principle, which in version 10.3 was not obvious and located in the advanced report settings, is available in version 11 in the simple settings mode on the “Fields and sorting” tab.

In addition to the above, you can add that there are more options for the structure of the report: now analytics can be divided into logical blocks by creating a special data display scheme on the "Structure" tab.

Very often, the user needs to print several documents that meet a certain attribute (for example, sales documents for a specific counterparty, PKO or RKO for a certain period, etc.). In the new release, there is a mechanism for batch printing documents for this. The user can choose one of the methods for selecting documents:

• In manual mode, specify the documents of interest in the list (using the Shift or Ctrl buttons);
• Using the "More" menu button, set the selection parameters by counterparty, organization, etc. in a special window.

Improved system of discounts and bonuses

1C: Trade Management 11 has special services to create a more flexible and efficient system of discounts and bonuses for customers. For example, this edition provides for the function of automating the use of fixed discounts for counterparties, setting certain payment conditions, accounting for cumulative discounts and bonuses. In addition, formulas can now be used to set prices. Thus, the new edition contains all the necessary tools to implement an individual pricing system for each client.

Added tools for multivariate analysis of completed transactions in order to predict the further development of work with the client. The principles of segmentation of the client base by responsible managers and areas of activity have been revised, new characteristics of clients have been added. The order of operational processing of information about counterparties has been changed: now it is structured depending on the nature of the business processes in which the partner participates.

Applications for mobile devices

Version 1C Trade Management 11 includes its own applications for mobile devices that can be used by remote employees (sales representatives, supervisors) to quickly submit an order to the central office, remove information about balances, and so on. In addition, it is now possible to set tasks online, analyze and control the activities of remote employees. Previously, companies were forced to additionally purchase such software solutions from third-party developers and integrate them with 1C.

More customization options for custom user interfaces

Depending on the user's role in the system and the functions performed by him, the administrator can configure access rights and the system interface for an employee so that unused services are not displayed in his workspace. This facilitates the user's work by saving time searching for the necessary commands and increases the efficiency of the system as a whole, since it eliminates accidental or erroneous launch of unnecessary processes.

Removing control of the operation before it is carried out

In 1C: Trade Management 11, checking the correctness of the operation before it is carried out is canceled. In version 10.3, posting a document was possible only after analyzing its correctness, and in case of detection of errors, the system formed a ban on the posting operation. In 1C UT 11.3, the process of analyzing the correctness of a document and the function of its implementation are performed in parallel, independently of each other, which significantly reduces the number of errors.

"Fly in the ointment" - the lack of familiar and useful "chips" that facilitated the user's work

The new edition of the program is devoid of some tools that, although they seemed insignificant, were very useful in their work:

• There is no search for a document in the list by column by part of a word (now only general table search or advanced search by several parameters);

• The user settings for filling in the default document parameters have disappeared (data on statistics for a specific user are substituted);
• There is no possibility to correct the fields of the lookup element when accessing it for the first time (now you need to additionally click the "Change" button);
• Non-cash funds are not credited to the account according to the document "Receipt of non-cash funds" (an additional document "Current account statement" is required).

Fundamental differences in the logic of building a system (applies to developers)

In edition 11, not only the appearance of the program was revised, but also its internal content, so working with the product requires changes in the approach on the part of programmers. Let's note the operations in which the main differences are observed:

• The procedure for accounting for documents in postings (the principle of forming incoming orders and the sequence of operations for their adjustment have been changed);
• Warehouse and batch accounting (difference in settings and functionality);
• Switching to managed forms (compared to unmanaged forms, making changes to the program is much more difficult and requires new developer competencies).

To update or not to update

So, we made sure that Trade Management 11 is a much more flexible, functional and multi-tasking tool for managing the activities of a commercial organization compared to the previous release 10.3. However, before upgrading software, in addition to assessing the financial costs, it is necessary to weigh intangible factors.

For example, if a company works with a product without significant modifications to its standard modification, then the upgrade can be almost painless with the right approach to staff training.

However, if a sufficiently large number of additional modules, processing and other code improvements were required, then it will be very difficult to transfer them to the updated program due to the nuances described above and may lead to the need to carry out all the improvements from scratch.

Thus, the decision on whether to switch to a new version of the accounting system is individual for each company.

In this video collection, I will try to create a truly simple and understandable tutorial for beginners to master the program. Each video lesson will cover a specific topic: from the initial acquaintance with the program to the submission of tax returns.

By the way! Our experts have worked hard on writing a large number of step-by-step instructions for the 1C Accounting -.

I will start, perhaps, with personal experience and give a couple of tips on how to quickly learn the program and not get lost in it.

It's always scary to start working right away with real company data in a real database. And this fear is justified - pressing a couple of extra buttons can lead to the destruction of data for many years, the cancellation of days off for the next month or two. Yes, and the nerves are not superfluous.

The usual empty base 1C Accounting will help to overcome fear and become more self-confident (on how to create it). For a beginner, before working in the “live 1C database”, it is simply necessary to go through all the operations from A to Z: set up the program, create a new organization, create counterparties, accounts, sales, calculate the cost, close the month, prepare reports, etc.

You will face many problems, during the solution of which you will begin to understand the program. Most importantly, you will understand the full relationship between clicking "some checkmark" and the result in the reporting. But when you click “this tick” at the beginning of the quarter, then, of course, you won’t remember it at the end of the quarter. ( Of course, the description of all the parameters of the program is in the literature, but what kind of our compatriot reads the instructions? 🙂)

If you have already completed such a “young fighter course”, then do not delete your training base, but keep it always at hand. You can always build a test case and check how the program behaves in one case or another.

It can be very useful to create a copy of the working base and train on it. Believe me, many Accountants with even 20 years of experience with 1C put experiments on test bases before important procedures.

Videos and articles on 1C

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Video tutorial playlist on youtube, where the most popular operations in 1C Accounting are sequentially analyzed:

If you are unable to view the video, read our articles online.